Administrative Assistant Jobs – Horasi Uganda

Job Overview

Horasi Uganda is seeking a motivated Administrative Assistant to join its growing team in Kampala, providing essential support to the civil engineering and construction consultancy that shapes infrastructure across the region. The role involves ensuring smooth office operations, facilitating communication between departments, and contributing to the efficient delivery of projects for both public and private sector clients.

The successful candidate will serve as the first point of contact for visitors and callers, manage incoming and outgoing correspondence, maintain organized filing systems, and assist with basic accounting tasks. By handling these responsibilities efficiently, the administrative assistant enables engineers and project managers to focus on delivering high-quality infrastructure solutions that meet client expectations and regulatory standards.

Key Responsibilities

• Manage daily office operations including answering phones, directing inquiries, keeping the reception area tidy and professional, and ensuring office supplies are adequately stocked.
• Schedule and coordinate meetings, prepare agendas, take accurate minutes, distribute follow-up actions to relevant staff, and ensure meeting rooms are booked and prepared in advance.
• Handle incoming and outgoing mail, emails, and courier services, logging correspondence promptly, ensuring timely delivery, and maintaining an organized tracking system for easy retrieval.
• Maintain electronic and physical filing systems, update records, retrieve documents on request, ensure confidentiality of sensitive information, and assist staff with locating needed files.
• Assist the finance team with basic accounting tasks such as processing invoices, tracking expenses, preparing financial reports, and supporting budget monitoring activities for management review.
• Provide administrative support to engineers and project managers, including drafting correspondence, preparing presentations, organizing travel arrangements, and handling ad hoc tasks that arise during operations.

Qualifications & Experience

Horasi Uganda seeks candidates who combine a solid educational background with practical office competencies. The ideal applicant will demonstrate reliability, strong organizational abilities, and a willingness to learn new systems quickly. While prior experience in a similar administrative role is beneficial, the company places greater emphasis on attitude and potential for growth within the dynamic engineering sector today.

Essential

• Hold a bachelor’s degree in any discipline, preferably in business administration, office management, or a related field that demonstrates foundational knowledge relevant to administrative duties.
• Possess basic accounting operational knowledge, including familiarity with invoicing, expense tracking, and simple bookkeeping principles necessary for supporting the finance team.
• Be diligent, organised, and detail-oriented with the ability to manage multiple tasks simultaneously while maintaining high accuracy standards and meeting deadlines consistently.
• Demonstrate creativity, proactivity, and street-smart problem-solving skills, showing initiative to turn challenges into practical solutions quickly and effectively.

Desirable

While not mandatory, the following attributes will strengthen a candidate’s application and may facilitate quicker integration into the Horasi Uganda team and contribute positively to the office culture every day.

• Previous experience working in a construction, engineering, or consultancy environment, providing exposure to industry-specific terminology, processes, and standard operational procedures.
• Proficiency with Microsoft Office Suite, especially Excel and Word, along with familiarity with email management tools and calendar scheduling software commonly used in offices.
• Strong interpersonal and communication skills, enabling effective liaison with clients, contractors, and internal staff across different departments to ensure smooth project coordination.

What the Role Offers

Horasi Uganda offers a supportive and inclusive work environment where employees are respected, valued, and encouraged to develop their careers. The company provides competitive remuneration and a comprehensive benefits package designed to promote work life balance, job satisfaction, and long term retention of talented staff through regular reviews and advancement opportunities for all team members across departments today.

• Competitive monthly salary commensurate with experience and qualifications, paid promptly via bank transfer each month to ensure financial stability for employees.
• Company-provided lunch allowance or subsidized meals to help reduce daily living expenses for staff working in Kampala, supporting overall employee wellbeing.
• Transport facilitation through a monthly stipend or organized shuttle service, ensuring reliable commuting to and from the workplace while reducing personal travel costs.
• Access to health insurance coverage, annual leave entitlement, and opportunities for professional development through internal training programs and skill-building workshops.

How to Apply

Interested applicants should submit an updated CV, copies of academic certificates, and a brief cover letter outlining their suitability for the Administrative Assistant role. Only shortlisted candidates will be contacted. Please apply now by clicking the link below.

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