Data Clerk (Several No Experience Jobs) – Joint Clinical Research Centre

Job Overview

The Joint Clinical Research Centre (JCRC) invites applicants for several Data Clerk positions based in Gulu. These entry-level roles are ideal for candidates seeking to start a career in health data management without prior experience. The positions are full-time and located at the Gulu regional health facility, supporting the center’s mission to improve HIV/TB surveillance across Northern Uganda.

Successful applicants will join a dedicated team supporting HIV/TB program monitoring and evaluation. The role focuses on ensuring data quality, timely reporting, and compliance with national health information systems. Data clerks also play a vital role in maintaining the integrity of electronic records, ensuring that health workers have reliable information for patient care and program planning.

Working as a Data Clerk at JCRC offers a unique opportunity to contribute to national health surveillance while building foundational skills in data management. The role supports evidence-based decision making and provides a stepping stone for future careers in health informatics, research, or public health administration. Employees benefit from mentorship by data officers and exposure to health teams.

Key Responsibilities

• Liaise with unit in-charges at service delivery points to verify completeness of patient files and registers.
• Collaborate with health unit departments to ensure timely, accurate, complete and valid data generation from registers for submission to MoH and PEPFAR systems.
• Receive and process HIV/TB related data calls and requests, updating national EMR systems from paper-based patient records.
• Manage and maintain electronic data systems including EMR, DHIS2, Prevention tracker, eCBSS, YAPs MIS, TBINFO, PIRS, CQI by ensuring timely updates with current data.
• Maintain hardcopy and electronic data files and reports in compliance with program regulations, ensuring proper storage and easy retrieval.
• Strengthen data utilization at facility level by applying audit tools to identify gaps, inform decision-making, and track progress on key performance indicators.
• Conduct regular data quality checks using audit tools and report findings to the health unit in-charge for corrective action.
• Assist in the preparation of monthly data reports and dashboards for presentation to program managers and stakeholders.

Qualifications & Experience

Applicants must meet the essential requirements listed below. Desirable qualifications are not mandatory but will strengthen an application and may be considered during selection.

Essential

• Hold a Uganda Certificate of Education (UCE) or equivalent with passes in Mathematics and English.
• Demonstrate basic computer literacy, including proficiency in Microsoft Office applications such as Word, Excel and Outlook.
• Show strong attention to detail and ability to follow standard operating procedures for data entry and record keeping.
• Possess good communication skills to liaise effectively with health unit staff and supervisors.
• Ability to work flexible hours, including occasional weekends, to meet reporting deadlines during peak periods.
• Basic understanding of confidentiality and data protection principles as outlined in Ugandan health regulations.

Candidates who satisfy all essential requirements will be shortlisted for further assessment, which may include a practical data entry test and an interview focused on attention to detail and organizational skills.

Desirable

• Previous exposure to health management information systems such as DHIS2 or EMR platforms is advantageous.
• Experience working in a clinical or public health setting, particularly with HIV/TB program activities.
• Completion of a short course in data management, monitoring and evaluation, or health informatics.
• Familiarity with statistical software such as Excel pivot tables or basic SPSS for data analysis tasks.
• Experience in training or mentoring junior staff on data entry procedures and quality assurance practices.
• Certificate in monitoring and evaluation or health information systems from a recognized institution.

Applicants are encouraged to detail any relevant experience, training, or certifications in their cover letter to demonstrate how they can add value to the data management team at JCRC.

What the Role Offers

• Competitive monthly salary commensurate with entry-level data clerk positions in the Ugandan health sector.
• Opportunity to gain hands-on experience with national health information systems and contribute to lifesaving HIV/TB programs.
• Access to ongoing training and professional development in data management, quality assurance, and health informatics.
• Benefits include health insurance, transport allowance, and lunch subsidy as per JCRC staff policies.
• Work in a supportive team environment with mentorship from experienced data officers and health unit in-charges.

How to Apply

Interested candidates should submit an updated CV, copies of academic certificates, and a brief cover letter outlining motivation for the role. Please apply now by clicking the link below.

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