Programme Management Assistant

Job Overview

The Programme Management Assistant role at the United Nations Regional Service Centre at Entebbe (UNRSCE) offers a unique opportunity to contribute to the administrative, logistics, and technology backbone of UN field operations across Africa and other global regions. This position is integral to supporting the planning, implementation, and coordination of UNCAP Programme and project initiatives, ensuring seamless delivery and closure of assigned courses.

Based in Entebbe, Uganda, the successful candidate will work closely with instructors, subject-matter experts, and facilitators to manage timely submission, review, and approval of programme documents. The role also involves continuous research, analysis, and presentation of data related to UNCAP programmes, learning outcomes, and feedback mechanisms to enhance programme effectiveness and alignment with organizational standards.

Key Responsibilities

• Assist in the planning and implementation of UNCAP Programme and project initiatives, including course preparation, delivery, and coordination with instructors and facilitators.
• Manage timely submission and review of programme documents, ensuring necessary approvals and entry into computerised systems with controlled updates to lesson plans and learner guides.
• Research, compile, analyse, and present basic information and data on specific UNCAP programmes, assigned courses, learning outcomes, and feedback for continuous improvement.
• Coordinate programme planning and preparation by monitoring the status of proposals and ensuring project documents are completed and submitted for approval.
• Assist in preparing and analysing programme budget proposals, reviewing submissions, and ensuring outputs are properly categorized and justified in terms of proposed activities.
• Monitor and evaluate programmes by categorizing, updating, tracking, and analysing data related to accounting records, outputs, resources utilized, and deviations or revisions.
• Elaborate training programmes and support curriculum review, learning-outcome alignment, and standardisation of course materials to ensure consistency and quality.
• Continuously assess risks, lessons learned, and feedback mechanisms to propose adjustments and enhance programme effectiveness and stakeholder satisfaction.

Qualifications & Experience

Essential

• A Bachelor’s degree in Public Administration, Business Administration, Education, or a related field, demonstrating strong academic foundations and analytical capabilities.
• At least two years of relevant experience in programme management, project coordination, or administrative support within an international organization or NGO setting.
• Proficiency in Microsoft Office Suite, including advanced skills in Word, Excel, PowerPoint, and Outlook, with the ability to manage complex data and documentation.
• Excellent written and verbal communication skills in English, with the ability to present information clearly and concisely to diverse stakeholders.

Desirable

• Postgraduate degree or professional certification in project management, public administration, or a related discipline, enhancing strategic and operational expertise.
• Experience working within the United Nations system or other international organizations, familiar with UN policies, procedures, and programme cycles.
• Knowledge of Uganda’s development landscape and regional service centre operations, providing valuable context for programme implementation and stakeholder engagement.
• Fluency in additional official UN languages such as French or Arabic, facilitating broader communication and collaboration across regional operations.

What the Role Offers

• Competitive salary package with regular increments based on performance and years of service, ensuring financial stability and growth.
• Comprehensive health insurance coverage, including medical, dental, and vision benefits, for the employee and eligible dependents, promoting well-being and security.
• Accommodation allowance or housing support, providing comfortable living arrangements in Entebbe and reducing relocation stress.
• Transportation benefits, including a monthly transport allowance or company-provided vehicle, ensuring convenient commuting and mobility.
• Lunch and meal allowances, along with periodic refreshments during working hours, fostering a supportive and energised work environment.

How to Apply

To apply for this position, please submit your updated curriculum vitae, a cover letter detailing your relevant experience and interest in the role, and copies of any professional certificates or diplomas that support your qualifications. Ensure all documents are clearly labelled and in PDF format for ease of review. Please apply now by clicking the link below.

About the Company

The United Nations Regional Service Centre at Entebbe (UNRSCE) is a prominent shared service hub operated by the United Nations in Entebbe, Uganda. It serves as a vital administrative, logistics, and technology backbone for UN field operations and peace missions across Africa and other global regions, providing essential support to enhance operational efficiency and effectiveness.

UNRSCE is committed to fostering inclusive and sustainable development through its diverse portfolio of services, leveraging innovation and collaboration to address complex challenges in the regions it serves. As an equal opportunity employer, the organization values diversity, integrity, and a results-driven approach, aiming to create a positive impact through its dedicated team of professionals.

Follow @jobsinkampala on X for daily Uganda job updates!