Finance and Administration Assistant

Job Overview

The Finance and Administration Assistant plays a vital role in supporting the financial integrity and operational efficiency of the Warrior Squad Foundation (WSF) in Uganda. This position ensures that all financial transactions, accounting records, and administrative functions are managed in strict compliance with WSF policies, donor requirements, and Ugandan law.

This role is ideal for a detail-oriented professional who thrives in a dynamic NGO environment. The successful candidate will work under minimal supervision, demonstrating high accountability and strong organizational skills while contributing to the foundation’s mission-driven work across Uganda.

Key Responsibilities

• Verify payment requests and supporting documentation to ensure accuracy and compliance before preparing payment and receipt vouchers for processing.
• Record all financial transactions accurately in the Odoo ERP system, ensuring correct project, activity, and budget line coding for transparent financial tracking.
• Maintain the cashbook and manage petty cash operations, while assisting with monthly bank and petty cash reconciliations to ensure financial accuracy.
• Support budget monitoring processes, prepare financial and donor reports, and assist with audit preparation to meet regulatory and donor requirements.
• Compute and remit statutory deductions including PAYE, Withholding Tax, NSSF, and Local Service Tax in compliance with Ugandan legislation.
• Maintain organized financial, administrative, and staff records, office registers, and correspondence systems for efficient document management.
• Coordinate staff travel arrangements, organize meetings and workshops, and manage office supplies procurement and distribution.
• Prepare procurement documents, obtain necessary quotations, verify goods received, and maintain the asset register and inventory records systematically.

Qualifications & Experience

Essential

• A Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, Commerce, or a closely related field from a recognized institution.
• At least one to two years of relevant experience in finance, accounting, or administration, preferably within an NGO or donor-funded project environment.
• Working knowledge of computerized accounting software such as Odoo, QuickBooks, or Sage, combined with proficiency in Microsoft Excel and Word for efficient data management.
• Strong understanding of basic accounting principles, financial controls, and procurement procedures to ensure compliance and operational integrity.

Desirable

• Partial or full CPA or ACCA qualification demonstrating advanced professional competence in accounting and financial management.
• Proven experience working with donor-funded projects, including familiarity with reporting requirements and compliance frameworks.
• Comprehensive knowledge of Ugandan statutory requirements including tax regulations, labor laws, and social security obligations.
• Ability to speak Ngakarimojong to facilitate effective communication with local communities and project stakeholders in the Karamoja region.

What the Role Offers

• Competitive salary package with regular increments based on performance and years of service, reflecting the cost of living in Uganda.
• Comprehensive health insurance coverage for the employee and immediate family members, including outpatient and inpatient services.
• Transport allowance and fuel provision for work-related travel, ensuring mobility across project sites in Uganda.
• Meals and refreshments provided during working hours, plus accommodation support for field assignments when required.
• Professional development opportunities including training workshops, mentorship programs, and potential career advancement within the foundation.

How to Apply

Interested candidates should submit a detailed CV, copies of academic certificates, and a cover letter explaining their suitability for this position. Please ensure all documents highlight relevant experience in finance, administration, and NGO work. Applications should be prepared professionally and submitted through the official channels. Please apply now by clicking the link below.

About the Company

Warrior Squad Foundation is a registered non-governmental organization operating across Uganda with a focus on community development, peacebuilding, and humanitarian assistance. The foundation works closely with local communities, donor agencies, and government partners to implement sustainable development programs that address critical needs in education, health, and economic empowerment.

With a strong commitment to transparency, accountability, and local capacity building, WSF has established itself as a trusted implementer of donor-funded projects. The organization values integrity, innovation, and collaborative approaches to development challenges, creating lasting impact in the regions it serves across Uganda.

Follow @jobsinkampala on X for daily Uganda job updates!