Administration Manager

Job Overview

Good Neighbors International Uganda is seeking a dedicated and proactive Administration Manager to oversee daily office operations and ensure seamless administrative support across its field programs. This role is pivotal in maintaining efficiency, coordination, and professionalism within the organization’s administrative framework. The successful candidate will report directly to the Country Director and will be based at the Head Office in Kampala. The position is initially a three-month contract with a probation period, renewable based on performance evaluation. The Administration Manager will play a critical role in aligning administrative functions with the organization’s humanitarian and development goals across six districts: Pallisa, Jinja, Wakiso, Kyegegwa, Mpigi, and Kampala. This role requires strong organizational skills, leadership abilities, and a deep understanding of NGO administrative practices in the Ugandan context.

Key Responsibilities

• Supervise daily administrative operations and provide guidance to administrative staff across departments.
• Coordinate hiring processes, conduct interviews, onboard new employees, and evaluate performance regularly.
• Develop and implement efficient administrative policies, procedures, and systems to improve workflow.
• Ensure office supplies are well-stocked, equipment is maintained, and facilities are in optimal condition.
• Collaborate with finance and management teams to prepare budgets, monitor expenditures, and process payroll.
• Organize and schedule internal meetings, training sessions, conferences, and orientation programs.
• Manage records, databases, and filing systems to ensure accurate and secure information storage.
• Oversee special projects, track progress, and report on milestones aligned with organizational goals.

Qualifications & Experience

Essential

• A Bachelor’s degree in Business Administration, Public Administration, or a related field from a recognized university.
• At least three years of progressive experience in administrative or office management roles, preferably within an NGO or international organization.
• Strong knowledge of Ugandan labor laws, procurement procedures, and financial regulations relevant to NGOs.
• Excellent leadership, communication, and interpersonal skills with the ability to manage diverse teams.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proven ability to work under pressure, meet deadlines, and handle multiple priorities in a fast-paced environment.

Desirable

• Master’s degree in Business Administration, Management, or a related discipline.
• Experience working with international NGOs or UN-affiliated organizations in Uganda.
• Certification in project management, HR management, or administrative excellence.
• Familiarity with humanitarian response systems, child protection programs, or WASH initiatives.
• Fluency in local Ugandan languages such as Luganda, Ateso, or Runyankore is an added advantage.

What the Role Offers

• Competitive monthly salary with performance-based incentives and end-of-contract bonuses.
• Comprehensive health insurance coverage including medical, dental, and emergency evacuation services.</n
• Housing allowance or company-provided accommodation for non-resident staff based in Kampala.</n
• Transport allowance or company vehicle for field visits to program districts across Uganda.</n
• Daily lunch provision at the office canteen or equivalent meal stipend for remote work days.
• Opportunities for professional development through training workshops and international conferences.
• Supportive work environment with a mission-driven team focused on child welfare and community development.

How to Apply

To be considered for this role, please submit a detailed curriculum vitae, a cover letter explaining your suitability for the position, copies of academic certificates, and two professional references. Ensure all documents are clearly labeled and in PDF format. Applications should reflect your experience in administrative management, leadership in team settings, and familiarity with NGO operations in Uganda. Please apply now by clicking the link below.

About the Company

Good Neighbors International (GNI) is a global humanitarian and development organization established in 1991 in South Korea. It holds General Consultative status with the United Nations Economic and Social Council (UN ECOSOC) and operates in over 40 countries worldwide. In Uganda, GNI focuses on child sponsorship, protection, education, WASH, health, agriculture, livelihoods, and humanitarian response across six districts. The organization is committed to empowering communities, promoting child rights, and building resilient societies through sustainable programs and advocacy. With a strong presence in Kampala and field offices in Pallisa, Jinja, Wakiso, Kyegegwa, and Mpigi, Good Neighbors International Uganda continues to make significant contributions to local development and emergency response efforts.

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