Personal Assistant to the CEO

Job Overview

Ntinda Petroleum Centre is seeking a highly organised and reliable Personal Assistant to the CEO to support executive functions and daily operations. This role is critical in ensuring smooth communication, scheduling, and logistical coordination for the leadership team. The position is based in Kampala, Uganda, and requires a proactive individual who can balance multiple tasks efficiently.

The successful candidate will act as a key liaison between the CEO and internal departments, vendors, and external stakeholders. They will also assist with personal errands and driving duties as needed, making this a dynamic and varied role within a growing energy sector business.

Key Responsibilities

• Manage the CEO’s calendar, schedule appointments, and coordinate travel arrangements including flights and accommodation.
• Prepare and proofread correspondence, reports, presentations, and other executive documents for clarity and professionalism.
• Oversee daily operations at the fuel station by monitoring inventory, staffing, and customer service standards in the CEO’s absence.
• Handle driving duties including school pick-ups, site visits, and errands as assigned by the CEO with professionalism and safety.
• Facilitate communication between the CEO and internal teams, ensuring messages are delivered accurately and promptly.
• Maintain confidential files, records, and databases using secure and organised digital systems.
• Coordinate vendor relationships and manage procurement requests for office supplies and station equipment.
• Provide personal support as required, including managing household logistics and special event planning.

Qualifications & Experience

Essential

• Minimum of a Diploma in Business Administration, Secretarial Studies, or a related field from a recognised Ugandan institution.
• At least two years of experience in a personal assistant or executive support role within a corporate or fuel industry environment.
• Valid Ugandan driving permit with a clean record and demonstrated good driving skills on Kampala roads.
• Strong working knowledge of basic accounting principles, including bookkeeping, invoicing, and financial reporting.
• Excellent communication skills in English and Luganda, with the ability to interact professionally with diverse stakeholders.
• Proficiency in Microsoft Office Suite, Google Workspace, and basic accounting software such as QuickBooks or Sage.

Desirable

• Prior experience working in the fuel industry or at a petroleum retail outlet, with familiarity of fuel pump operations and safety protocols.
• Certification in customer service excellence or executive assistant training from a recognised body.
• Knowledge of Ugandan tax regulations and compliance requirements for small to medium enterprises.
• Experience using fleet management software or GPS tracking tools for vehicle coordination.
• Fluency in additional local languages such as Runyankole or Ateso to support regional operations.

What the Role Offers

• Competitive monthly salary with performance-based bonuses linked to operational efficiency and customer satisfaction metrics.
• Comprehensive health insurance coverage for the employee and immediate family members through a trusted Ugandan provider.
• Company-provided housing allowance or accommodation support for employees residing outside the Ntinda area.
• Daily lunch meals provided at the station cafeteria or a stipend for meals during travel assignments.
• Transport allowance for fuel and maintenance of personal vehicle used for official duties, plus access to company vehicles when required.
• Opportunities for professional development through internal training sessions and external workshops on leadership and administration.
• Stable work environment within a growing petroleum enterprise with potential for career advancement into operations management.

How to Apply

Interested candidates should submit a detailed curriculum vitae, copies of academic certificates, a valid driving permit, and a brief cover letter outlining their suitability for the role. Please ensure all documents are clearly labelled and saved in PDF format. Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted for interviews. Please apply now by clicking the link below.

About the Company

Ntinda Petroleum Centre is a leading fuel retail operator in Kampala, Uganda, serving both commercial and domestic customers with high-quality petroleum products. The company has built a reputation for reliability, safety, and customer-centric service across multiple stations in the capital city. With a commitment to operational excellence and community engagement, Ntinda Petroleum Centre continues to expand its footprint while maintaining strong corporate governance and ethical standards.

As part of a dynamic energy sector, the company invests in employee development and infrastructure improvement to meet the growing demand for efficient fuel distribution. The CEO’s office plays a central role in strategic planning, stakeholder relations, and day-to-day leadership, making the Personal Assistant position a pivotal support function within the organisation.

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