Administrative officer

Job Overview

Kalilbn Services Ltd is seeking a proactive Administrative Officer to support the smooth functioning of office operations in Uganda. The role involves managing administrative tasks, coordinating office activities, and providing essential support to various departments. This is an excellent opportunity for a detail-oriented professional looking to grow in a dynamic service-oriented environment.

The Administrative Officer will be responsible for maintaining efficient office systems, handling correspondence, and ensuring that administrative processes run smoothly. Working closely with team members, the incumbent will contribute to the overall effectiveness of the organisation. The position requires strong organisational skills and the ability to multitask in a fast-paced setting.

Based in Uganda, this full-time role offers stability and the chance to develop valuable administrative expertise. Kalilbn Services Ltd, a provider of fumigation, cleaning, and supply services, values reliability and initiative in its administrative staff. The successful candidate will play a key role in supporting the company’s operational excellence.

Key Responsibilities

• Manage daily office operations including scheduling meetings, maintaining calendars, and coordinating travel arrangements for staff.
• Handle incoming and outgoing correspondence, ensuring timely responses and proper filing of documents for easy retrieval.
• Oversee office supplies inventory, placing orders when stock levels are low and liaising with vendors for timely delivery.
• Prepare reports, presentations, and documents using Microsoft Office applications to support management decision-making.
• Maintain both physical and electronic filing systems, ensuring all records are organised, secure, and compliant with company policies.
• Assist in onboarding new employees by preparing workspaces, coordinating orientation schedules, and explaining administrative procedures.
• Support HR functions by maintaining employee records, tracking leave requests, and assisting with basic payroll documentation.
• Coordinate with service teams to ensure administrative support aligns with operational needs in fumigation, cleaning, and supply services.

Qualifications & Experience

Essential

• Bachelor’s Degree in Business Administration, Social Sciences, or a related field from a recognised institution.
• Proven experience of 1-2 years in an administrative, office support, or coordinator role within a professional environment.
• Proficiency in Microsoft Office Package including Word, Excel, PowerPoint, and Outlook for daily tasks.
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Excellent written and verbal communication skills in English for professional interactions.
• Age between 22-26 years as specified in the original requirements for this position.

Desirable

• Previous experience in the service industry, particularly in fumigation, cleaning, or supply chain-related businesses.
• Knowledge of basic bookkeeping or accounting principles to assist with financial administrative tasks.
• Familiarity with office management software or ERP systems beyond basic Microsoft Office applications.
• Ability to speak additional local languages commonly used in Uganda for improved internal communication.
• Experience with event coordination or meeting logistics in a corporate or service-oriented setting.
• Basic understanding of health and safety regulations relevant to cleaning and fumigation operations.

What the Role Offers

• Competitive monthly salary commensurate with experience and qualifications, paid regularly via bank transfer.
• Formal employment contract providing job security and clear terms of service under Ugandan labour laws.
• Opportunities for professional development through on-the-job training and potential sponsorship for relevant short courses.
• Access to company health insurance coverage after probation period, including basic medical care benefits.
• Provision of work-related transport facilitation or allowance where required for official duties.
• Subsidised lunch or meal allowance during working hours to support employee well-being.

How to Apply

Interested candidates should submit a detailed CV, copies of academic certificates and transcripts, and a brief cover letter outlining their suitability for the Administrative Officer role. Please ensure all documents are clearly scanned and attached to your email application. Please apply now by clicking the link below.

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